Dear Parents, Carers and Guardians,
Annual Update of Special Dietary Requirement List
With the commencement of the new school year almost upon us, our catering team require an updated list for managing special diet requirements across both schools.
Even if you have completed this form in previous years, please can you do so again, to ensure they have the most up-to-date information possible.
Please ensure you have completed the below form before Sunday 16th August 2026 to enable them to create the list and distribute it to each service location prior to the start of the autumn term.
Allergy/Intolerance Information
At Seaford College, we have always taken our responsibility for the well-being of our students in every area as our highest priority. You may be aware that, for the last ten years, we have entrusted the delivery of our catering services to Holroyd Howe, a leading provider of food services to independent schools.
Holroyd Howe’s number one priority is the safety of the children for whom they provide meals. Under the Food Information Regulations 2014, it is their legal obligation to provide accurate allergen information about the foods that they produce. To do this, they have developed excellent in-house practices and procedures which are reviewed regularly in line with the legislation as well as their experiences across the wider catering industry. Holroyd Howe, as a matter of best practice, have recently taken the opportunity to review and update those processes and will be rolling them out next term.
Holroyd Howe have created their ‘Allergy and Intolerance Management Guide' which provides the on-site catering manager and the catering team with a clear approach to the management of allergies and intolerances. To do this they have introduced a risk-based colour coding system to identify special diets. The categories of special diet are listed below:
RED – Student has had a severe reaction/anaphylactic shock
AMBER – Student has an allergy or intolerance
BLUE – Student excludes foods due to preference, for example religious preference/vegetarianism
Where Holroyd Howe cater for children with a special diet in the red category, a freshly prepared pre-plated meal will be provided for them. It is strongly recommended that, for students falling within this category, a meeting or telephone call is arranged between the Executive Chef and the parent/guardian to discuss the child’s food requirements in more detail.
The amber category is designed for students to have the flexibility to manage their own dietary requirements with the help of the allergy champion. To do this, they need to follow the identification process below and find suitable options from the main offering.
There are at least one ‘Allergy Champions’ available at each service; these employees are specifically trained to give allergy advice to students and to answer any questions they may have. Students who receive a plated meal should collect their food from the Allergy Champion. The Allergy Champions can be identified during service as they will be wearing a pink ‘ask me about allergen’ badge.
All staff and students from Year 7 and above with special dietary requirements, will be required to seek out the Allergy Champion for advice and guidance at each service point for all their meals. Children in years R-6 will either receive help from their teacher or hand their picture over to the catering team member.
The catering team can only act based on the accuracy of the information that is provided so it is essential that you provide us with up-to-date and accurate medical information informing us of your child’s allergies or intolerances and any changes that may occur.
The Seaford College/Holroyd Howe food allergy and intolerance form is available special-dietary-requirements-notification-form
Or use this link by cutting and pasting into your browser;
Special Dietary Requirements Notification Form - Seaford College (fireflycloud.net)
This form is designed to collect information about students who have allergies/intolerances so that they can be catered for appropriately within the school.